Take Control of Getting Started with DEVONthink 2 (2nd Edition)

Take Control of Getting Started with DEVONthink 2 (2nd Edition)

Joe Kissell

Language: English

Pages: 153


Format: PDF / Kindle (mobi) / ePub

Second edition; Version 2.0

Take control of your PDFs, paper documents, email messages, and scribbled notes with DEVONthink 2 and Joe Kissell's expert advice!

With the information-management program DEVONthink 2, you no longer have to swim in a sea of Web bookmarks, email receipts, RSS feeds, scanned memorabilia, Post-it notes, and phone bills. DEVONthink stores your digital documents and clippings, helps you scan and store paper documents, and serves as home base for organizing and viewing all your information. But mastering all that power can take effort, and this ebook—created in partnership with DEVONtechnologies—has the real-world advice you need to understand how DEVONthink can bring order to your information.

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intermingle with other data should be collected together in a single database. If you’re using DEVONthink as an all-purpose snippet keeper, note taker, and organizational tool, it makes sense to keep everything in a single database. On the other hand, if your work involves distinct projects that don’t interact with each other, the best course is to use a separate database for each one. Either way, remember that you can later split a database in two, or combine two databases into one (for

can open any number of documents, of any kind, in separate tabs (select the documents and choose Data > Open in Tabs, Command-Option-O). However, tabbed browsing in DEVONthink is far less advanced than what you’ll find in a modern Web browser, and I feel it’s too cumbersome to recommend for general use. •Previous/next page: To move to the page you previously visited in the current window, edit pane, or tab, press Command-[ or click the Go Back button on the navigation bar; to move forward to

but not quite, like groups (and in some cases groups and tags are interchangeable). Tags let you apply categories to documents without moving them to another location, and a given document can have as many tags as you need. Use the Tag Bar You can’t create tags by themselves; you can create a tag only by applying it to a document. The standard way to do so is this: 1.Select a document. 2.Make sure the tag bar is visible at the bottom of the window. If not, choose View > Show Tags

changes to a document, it must be in a writable (as opposed to read-only) state and display an unlocked icon. If you see a read-only icon on the navigation bar, you must choose View > Text Alternative (Command-Option-P) or click the Text View/Preview button to switch to Text View in order to edit the document (as explained in the sidebar after Table 1). Table 1: Capabilities for Selected Document Types File Type Select Text Edit* Highlight* Annotate* Plain Text Yes Yes No No Rich Text Yes Yes

Figure 56.) Now, if only a few small changes happen on one Mac, you can quickly and safely send just those changes to the other, while both databases are open. Moreover, it’s safe to make changes in both databases between syncs; DEVONthink knows how to merge the changes. (Changing the same document on both Macs can, however, lead to a conflict you’ll have to resolve manually, as I discuss ahead.) You can sync to multiple Macs; syncing can occur manually, at scheduled intervals, or when your

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